Information provided by local authorities in shared care records
Improving information sharing between health and social care is critical to professionals who care for people and the health and wellbeing of people themselves.
The information provided by local authorities in shared care records is the important details that the local authority holds about people that would be useful for health and care professionals in providing care and support in hospital, at home or in a care home.
Current release
Version: V1.1 | |
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Release date | April 2021 |
Next release date | December 2025 – TBC |
Next release type | Standard 3-year review |
The standard | |
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Full standard – PRSB viewer |  |
Full standard – Excel |  |
Full standard – Json |  |
Supporting documentation | Description/purpose |
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 | This document includes general implementation guidance for all PRSB standards and detailed guidance, specific to this standard. |
 | Describes the purpose, methodolgy and stakeholder engagement for developing the standard, along with the findings and recommendations for further work. |
 | Survey report detailing findings from the consultation phase of the project. |
 | Summarises the hazards which could result from implementing the standard. |
 | Details the potential hazards from implementing the standard with their risk rating and mitigation. |
Provenance data | Defines the information on who made a record entry and who carried out the activity, where and when. |
Need implementation support?
- Online support form
- Support@theprsb.org
- 020 4551 5225 (9-5 Mon-Fri, excl. bank holidays)
About this standard
This standard is designed to improve communication between local authorities and healthcare providers. It supports healthcare providers to identify a person’s responsible local authority and makes sure that timely and relevant information about a person held by the local authority is accessible to healthcare professionals in primary, secondary and community care.
This standard includes details of the person’s local authority, services and care packages, safeguarding and legal information, primary support reason, equipment and adaptations and assessments undertaken and other local authority held information relevant to direct care. This project supports NHS England’s interoperability efforts and is part of a wider set of standards, originally published in November 2020, created for sharing information between health and social care and drawing on the learning from successful local projects to speed up national roll out and adoption.
Summary of benefits:
- Enhances timely professional access to clinically relevant local authority information, such as care packages, primary support reason, safeguarding, personal/ professional contacts and equipment, to support direct clinical care and reducing the burden on the person to tell their story more than once.
- Supports integrated care across health and social care settings.
Scope
In Scope
- A definition of the information held by local authorities that healthcare professionals need to see in a shared care record to support direct clinical care
- Use as a blueprint for individual local authorities to use as a minimum data set and add to, if necessary, to meet local requirements
Out of Scope
- Information about the person contributed from healthcare to shared care records of interest to local authorities
- Information about the person not held by local authorities
- An exhaustive definition of all the items recorded by local authorities in the UK relating to health and social care
How it works
The Information Provided by Local Authorities in Shared Care Records standard operates by ensuring that all relevant information is recorded and shared in a structured format. This facilitates seamless communication and continuity of care across different health and social care settings.
Below is a summary table of the standard:
Section | Description | Conformance |
Person demographics | Patient details and contact information. | Mandatory |
Alerts | Any significant information meriting a specific and highly visible warning to any user. | Required |
Legal information | Legal information captured relating to patient care, such as consent to sharing information, legal power of attorney, safeguarding issues, and mental capacity. | Required |
Safeguarding | Any concerns in relation to safeguarding and is applicable to children and adults. | Required |
Local authority | Details of the local authority responsible for providing care and support to the person. | Required |
Professional contacts | Current and historic details of health and care professionals, teams, or organisations involved in the care of the person. | Required |
Personal contacts | Personal contacts (e.g., family, friends, relatives, etc.). | Required |
Referral details | Current and historic referrals. | Required |
Services and care | The services and care provided to the person. | Required |
Primary support reason | Details of the primary support reason, e.g., physical, sensory, memory and cognition, learning disability, mental health, or social support. | Required |
Assessments | Details of assessments that health or care professionals have completed. | Required |
Equipment and adaptations | Details of equipment, asset(s), or modifications the local authority has provided to the person. | Required |
Further resources
- Standards explained
PRSB’s guide to standards which sets out the purpose and benefits of using standards and how to support frontline professionals to adopt them.
- IHRIM record correction guidance
Despite vigilance when filing information in records, mistakes can occur. The Institute of Health Records and Information Management has guidance to support professionals in making corrections following errors.
Endorsement
This standard has been endorsed by the following organisations:
- British Association for Music Therapy
- British Dietetic Association
- British Geriatrics Society
- British Psychological Society
- Care Provider Alliance
- Care Software Providers Association (CASPA)
- Chartered Society of Physiotherapy
- Compassion in Dying
- Health and Social Care Alliance Scotland
- Institute of Health Records and Information Management
- Local Government Association
- Royal College of Emergency Medicine
- Royal College of General Practitioners
- Royal College of Nursing
- Royal College of Occupational Therapists
- Royal College of Physicians
- Royal Pharmaceutical Society